Schedule: Monday – Friday (07:00 AM - 04:00 PM PHT)
What are we looking for?
Skills Required:
- Prior experience (2+ years) in an Executive Assistant/HR Administration role, preferably within a project-based or field-services environment.
- Proven track record managing onboarding activities and employment contracts.
- Proficiency in Employment Hero or a similar HRIS platform required.
- Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
- Familiarity with timesheet management systems and payroll coordination.
What will you do?
Executive Support
- Coordinate senior management calendars, schedule appointments, and resolve conflicts.
- Prepare agendas, presentations, and comprehensive briefing materials for management meetings.
- Record and distribute meeting minutes, ensuring action items are clearly assigned and followed up.
- Manage travel arrangements, expense reports, and itineraries for leadership team members.
- Handle high-level correspondence, emails, and calls with professionalism and discretion.
HR Administration & Onboarding
- Oversee new-hire onboarding and contract creation using Employment Hero, ensuring a smooth integration for field staff.
- Maintain employee records and ensure they comply with legal and company policies.
- Manage HR compliance requirements, including Leave Plus administration and any protective measures required (e.g., insurance or safety-related documentation).
- Assist in drafting and updating HR guidelines and policy documents, working closely with the management team.
Timesheet & Payroll Coordination
- Reconcile timesheets for field and office staff, verifying accuracy before submission to payroll.
- Identify and troubleshoot discrepancies, liaising with relevant managers to resolve issues promptly.
- Coordinate with finance or accounting teams to ensure timely payment processing.
General Administration & Coordination
- Organize and maintain electronic and paper filing systems for easy retrieval of critical information.
- Assist in planning and coordinating internal events, staff training sessions, and other team activities.
- Collaborate with the finance team to track administrative and HR-related budgets.
- Provide operational support on special projects and initiatives, ensuring deadlines and budgets are met.
Compliance & Continuous Improvement
- Stay updated with relevant employment legislation to ensure all HR processes remain compliant.
- Oversee and maintain employee data within digital platforms, ensuring data integrity and confidentiality.
- Identify process gaps in administrative or HR procedures, offering suggestions for improved efficiency.
- Adhere to, promote, and enforce safety protocols, including any site-based WHS (Work Health and Safety) standards.
Join the awesome team and enjoy these benefits & perks:
- Permanent Work From Home
- Medical, Dental Coverage and Life insurance from day 1 of employment
- Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
- Competitive salary package and annual appraisal
- Financial Assistance Program
- Mandatory Government Benefits and 13th Month Pay
- Complimentary Sleeping Quarters, Coffee at no cost
- Complimentary Office Fitness and Wellness Facilities at no cost
- Regular Company Events, Work Life Balance, and Career growth opportunities
- Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA
OIN CONNECTOS NOW!
ConnectOS is certified as a Great Place to Work and is a top-rated Philippines employer of choice.
Our client possesses extensive experience in the Australian telecommunications and data center sectors, with our team having worked across both the Fixed and Wireless divisions of all major Australian telecommunications providers. They operate within a variety of market sectors and adopt a comprehensive approach to providing end-to-end services for their clients.
Equal Employment Statement
Employment decisions at ConnectOS will be conducted without consideration of factors such as age’, race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.
Originally posted on Himalayas
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