Overview
Work with a small, dedicated team at an innovative graduate school. We are seeking a detail-oriented professional to manage our daily financial operations, reporting to the CEO/CFO. This dual-function role involves maintaining accurate financial records (Bookkeeper) and managing student accounts (Bursar). We use Blackbaud Financial Edge NXT for accounting and billing management. The job can be performed on-site, remotely, or hybrid.
Bookkeeping & Financial Reporting:
• General Ledger: Update and reconcile the general ledger, ensuring all transactions are recorded accurately.
• Accounts Payable: Process invoices, manage vendor payments, and file receipts
• Reconciliations: Perform monthly bank and credit card reconciliations.
• Financial Statements: Assist in preparing monthly, quarterly, and year-end financial reports.
• Tax filing: Prepare 1099 forms annually.
• Audit Support: Assist with annual audits by providing necessary documentation and schedules.
Bursar Duties:
• Tuition billing: Record tuition, fees, and scholarship awards
• Accounts Receivable: Receive tuition payments and federal loan disbursements
• Loan Refunds: Prepare amounts for loan refunds to students
Experience
• Proven experience in bookkeeping or accounting roles
• Strong experience with an ERP system and advanced proficiency in Excel.
• Knowledge of GAAP standards, governmental accounting practices, and technical accounting concepts
• Familiarity with tax regulations, bank reconciliations, and account reconciliation procedures
• Experience in preparing financial reports and conducting balance sheet reconciliation is highly desirable
• Excellent organizational skills with attention to detail
• Specific experience with the bursar role is not required
The Institute for Doctoral Studies in the Visual Arts is a small nonprofit school located in Portland, Maine. We offer a PhD in philosophy and art theory to artists and creative thinkers. Visit idsva.edu to learn mor about us.
Job Type: Part-time
Pay: $40.00 - $50.00 per hour
Expected hours: 5 – 10 per week
Benefits:
• Flexible schedule
Work Location: Remote