Project Overview:
We are at the early (Phase 0) stage of a SharePoint Online / Microsoft 365 initiative and are seeking an experienced SharePoint Online Architect / Information Architect to help us establish a strong foundation for long-term, cross-functional collaboration.
The immediate goal of this engagement is to design and document a v1.0 Information Architecture and M365 Collaboration & Automation Architecture for our first SharePoint Online site, which will ultimately serve as part of a broader hub-and-spoke SharePoint architecture supporting multiple departments (e.g., Operations, HR, IT, Marketing, Finance).
This is a design and discovery-focused engagement, not an implementation-heavy role.
Phase 0 Objectives:
During Phase 0, you will collaborate with our Operations Leadership team to:
-Design an Operations-Delivery SharePoint Online site that will serve as a centralized navigation and collaboration point
-Solicit and translate business requirements into clear architectural artifacts
-Establish patterns and standards that will scale as additional department sites are added to the hub
Successful completion of Phase 0 may unlock future phases (Phase 1, Phase 2, etc.) involving implementation, automation, and optimization.
Scope of Work (Phase 0):
You will work with internal stakeholders to produce the following:
1. Information Architecture (IA) Diagram – v1.0
A site map–style diagram that incorporates one or more of the following, based on stakeholder requirements:
-Sites and sub-sites
-Navigation structure
-Content ownership models
-Audiences and access considerations
2. M365 Collaboration & Automation Architecture Diagram – v1.0
A conceptual architecture diagram that overlays SharePoint Online with supporting Microsoft 365 services, which may include:
-SharePoint Online (Hub site + conceptual future sites)
-Power Automate flows
-Logic Apps (if applicable)
-Triggers, events, and integrations (e.g., Teams enablement, Forms, approvals)
-Conceptual data movement between sites
-Approval workflows
-Document libraries, folders, subfolders
-Access control and grouping mechanisms (SharePoint permissions, M365 groups, etc.)
3. Migration Approach (Conceptual)
-High-level documentation describing a technical or tooling approach for migrating existing content into the future Operations-Delivery document libraries and folder structures (scripts, tooling, or phased approach)
Out of Scope for Phase 0:
To be explicit, Phase 0 does not include:
-Full SharePoint site build-out
-Content migration execution
-Power Automate or Logic App implementation
This phase is about clarity, structure, and architectural direction.
Ideal Candidate Profile:
We are looking for someone who:
-Has deep SharePoint Online experience (architecture, not just administration)
-Understands Information Architecture principles
-Has designed hub-and-spoke SharePoint environments
-Is comfortable collaborating with leadership and translating requirements into diagrams
-Has working knowledge of Power Automate / Logic Apps (conceptual design level is sufficient)
-Can clearly document decisions and assumptions
-Experience delivering architecture diagrams and design artifacts is critical.
How We’ll Evaluate Candidates:
Please include:
-A brief description of similar SharePoint / M365 architecture work
-Examples of IA diagrams, solution architecture diagrams, or redacted samples (if available)
-A short explanation of how you typically approach Phase 0 / discovery engagements
Future Opportunities:
This engagement is intentionally scoped as Phase 0. If the engagement is successful, there is strong potential for:
-Phase 1 implementation work
-Power Automate and workflow development
-Expansion to additional department sites
-Long-term advisory or architecture support