At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.
As Vanta’s NYC Workplace Manager, you will own the day-to-day operations and facilities management of our growing NYC office while also driving office programming and culture. We’re scaling quickly and expect to grow into a 30,000-40,000 square foot space in the next 2-3 years. We’re looking for an experienced Workplace Manager who can drive operational excellence at our current size and scale our team and operations in the coming years.
We put our customers first; and on the Workplace team, we put Vantans first by creating spaces and systems that empower Vanta’ns to do their best work. You will play a critical role on our Workplace team by directly managing our NYC office while also supporting our global, company-wide Workplace initiatives and projects. The ideal candidate for this role will be passionate about making our NYC office a welcoming, thriving space, and continually seeking ways to improve our offices and programming.
This is an on-site role at our NYC office, currently in SoHo.
What you’ll do as a Workplace Manager at Vanta:
Own the day-to-day operations of our NYC office, including facilities maintenance and repair, events, processes, policies, and communications. This includes:
Serving as the in-person, main point of contact for all NYC office needs and questions.
Monitoring, ordering, and stocking office supplies, snacks, and beverages in alignment with usage and our set budget.
Actively monitor the office for facilities concerns and facilitate timely repairs with building management.
Actively monitor our vendors’ work to ensure they’re fulfilling their SLAs, troubleshooting and resolving any vendor issues.
Help employees troubleshoot issues with office equipment (i.e. faulty monitors, help printing or using our AV equipment). Actively monitor our IT & AV equipment to ensure it is in good working order and partner with IT to resolve any issues.
Run our food and beverage programs and propose iterations as we scale
Oversee office access and iterate our “front of house” protocols as needed
Continuously assess and iterate on our internal policies and processes to ensure we’re maximizing team efficiency while also providing a top-notch Workplace experience for our team
Own the planning and execution of our NYC Workplace programming, including:
Our monthly NYC office happy hours
Our two large summer and Holiday Celebrations
Additional special events and in-office pop-ups
Work with local Vanta’ns to curate additional Workplace-sponsored, but Vanta’n-driven programming for our team
Help facilitate and support Internal Events & Marketing special events in our NYC office as needed
Own and drive larger projects like future office buildouts and moves
Support the Senior Global Workplace and Real Estate Manager with real estate searches and transactions
Work with our Senior Global Workplace and Real Estate Manager and NYC Site Leads to build programming and processes for our NYC office that drive functionality, culture, and office attendance.
In addition to directly managing the NYC office, this person will also support our global, company-wide Workplace programs by contributing to team OKRs/KPIs and driving assigned special projects (i.e. sourcing and vetting new Workplace vendors, helping launch new Workplace programs).
How to be successful in this role:
4+ years of experience with office or facilities management, including developing and executing on employee programming and events.
Operate with a high sense of ownership and attention to detail.
Have excellent organizational, administrative, and problem solving skills.
Have excellent professional verbal and written communication skills and be able to communicate with team members across all levels effectively.
Confident with technology and able to pick up new systems quickly. Have working knowledge of G-Suite (for calendar, email, and docs), Slack, and Zoom are a must. Previous experience working in Asana, Jira, or other ticketing software systems preferred.
Be able to leverage the tools at hand to drive your workflow.
Have a positive, can-do attitude and enjoy working collaboratively with your team and cross-functional partners
Prior facilities management experience with 20,000+ square foot floorplates preferred
Experience managing Workplace teams (i.e. Workplace Coordinators, porters, janitorial staff) preferred
What you can expect as a Vantan:
Industry-competitive salary and equity
100% covered medical, dental, and vision benefits with dependents coverage
16 weeks fully-paid parental Leave for all new parents
Health & wellness and remote workplace stipends
Family planning benefits through Carrot Fertility
401(k) matching
Flexible work hours and location
Open PTO policy
11 paid holidays in the US
Offices in SF, NYC, London, Dublin, and Sydney
To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state. We set standard base pay ranges for all roles based on function, level, and country location, benchmarked against similar-stage growth companies. Final offer amounts are determined by multiple factors and may vary based on candidate location, skills, depth of work experience, and relevant licenses/credentials.
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At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.
About Vanta
We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation. Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security.From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world's leading Trust Management Platform, our vision remains unchanged.
Now more than ever, making security continuous—not just a point-in-time check— is essential. Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that's real-time and transparent.
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